Best Practices for Preserving Board Minutes
Kim
Hagerty, Director of Digitization and Micrographics Services at the Indiana
Archives and Records Administration will go over best practices for preserving
library board minutes. She will also cover what needs to be sent to IARA –
board minutes or board packet? Board minutes and supporting documents if
available. The best way to send it – digitize or original copies? Digital
copies of the original files is best. Kim will explain further how libraries
can do this in-house. What is the timeframe? This is dependent on amount of
files. One reel of microfilm holds approximately 2,500 files. This could be
over ten years’ worth of meeting minutes. And she will also cover best
practices – start with current and work backwards? Either way is fine, if the
oldest minutes are in brittle condition, the IARA would recommend starting with
them for preservation purposes. If you have specific questions, please fill out this survey.
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